Incorporated 1855

May 24, 2021 - Request for Proposal

Scope of Work:
The Town of Franklin is accepting bids to obtain a total imaging solution for the Town. Please refer to the download below list for complete information and install locations.


The bid must include all standard and optional equipment, or equivalents, listed in the bid specifications. The vendor shall guarantee the bid price for the specified equipment for at least forty-five days after bid opening.
The Town of Franklin (Town) reserves the right to reject any and/or all proposals and waive any and/or all formalities without incurring any cost or liability. The Town reserves the right to accept any bids presented which meet or exceed these specifications and which they deem to be in the best interest of the Town system and are not necessarily bound to accept the low bid. The Town reserves the right to interview prospective vendors to discuss proposals for follow up information.

The bidder must provide a specification sheet indicating all equipment and options included.

All fees must be incorporated in the proposal, including but not limited to delivery and setup, document fees, and maintenance agreements. All awarded prices shall remain firm for the duration of the contract, including any additional term extensions.

All proposals shall be prepared and submitted in accordance with these instructions and all proposals submitted shall become the property of the Town of Franklin.

Bid Requirements:
Bids that do not contain all of the information that has been requested will not be considered during the bid opening. All bids should include the following:

  • Please place a bid price for each site and a total cost for completing all sites (if applicable).
  • Prices on Supplies and Labor
  • Expected completion date

Town of Franklin Contractor Requirements must be met.

Project Start Date:7/1/21

Bid Deadline: 6/25/21 Sealed bids must be submitted by 3:00 pm.

Justin Setser
Interim Town Manager
Town of Franklin